Work Model/Schedule: This position is onsite at our Corporate Headquarters in Framingham, MA, working Monday-Friday 7:30am-4:00pm schedule

Staples is business to business. You’re what binds us together.

Our digital solutions team is more than a traditional IT organization. We are a team of passionate, collaborative, agile, inventive, customer-centric, results-oriented problem solvers. We are intellectually curious, love advancements in technology and seek to adapt technologies to drive Staples forward. We anticipate the needs of our customers and business partners and deliver reliable, customer-centric technology services.

The Administrative Assistant – Corporate Security position provides critical support within the department and may be assigned to one or more managers and professionals. The role is responsible for managing schedules, processing routine correspondence, and supporting day-to-day operations using departmental templates and internal systems. This position requires a strong working knowledge of office productivity tools and familiarity with departmental terminology.

What You’ll Be Doing:

• Greet and assist employees, visitors, vendors, and contractors in a professional manner.

• Manage visitor registration through Envoy Visitor Management System, check-in/check-out processes (Envoy), and issuance of visitor, temporary, and special event badges.

• Monitor and administer access control systems (Genetec CCTV and access control).

• Maintain visitor logs, access records, and other security-related documentation.

• Answer and direct incoming calls, emails, and inquiries to appropriate departments.

• Coordinate calendars, schedule meetings, reserve conference rooms, and support internal/external meetings, events, and executive visits

• Serve as a liaison between Corporate Security, Facilities, Human Resources, and business units.

• Respond to security, safety, and emergency-related situations in accordance with established procedures.

• Support mail, package, and delivery management processes.

• Arrange travel and track travel-related expenses

• Create reports and prepare presentations

• Maintain filing systems and databases

• Process invoices and support basic financial tracking

• Order office supplies and manage inventory needs

• Prepare and distribute meeting minutes

• Support onboarding logistics for new hires (equipment, supplies, access setup)

• Conduct research and support special projects as needed

What You Bring To The Table:

• Strong organizational skills with high attention to detail

• Ability to manage multiple priorities in a fast-paced environment

• Proactive mindset with a willingness to take initiative

• Strong interpersonal skills and a customer-service-oriented approach

• Comfort working with confidential information

• Solid communication skills, both written and verbal

What’s Needed- Basic Qualifications:

• High School Diploma or GED

• 1+ years of administrative or related experience

• Strong proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)

What’s Needed - Preferred Qualifications:

• Proficiency with access control systems (Genetec CCTV and access control) and visitor management system (Envoy)

• Professional judgment, discretion, and a commitment to maintaining security and confidentiality 

• Experience working in a corporate or supply chain environment

• Familiarity with administrative systems and tools

• Experience supporting multiple stakeholders or teams

• Strong written and verbal communication skills

• Ability to provide exceptional internal and external customer service

• Excellent organizational and time management skills

We Offer:

• Competitive Pay 

• Inclusive culture with associate-led Business Resource Groups.

• Staples offers both Full-Time and Part-Time benefits. Some Full-Time benefits include: 112 Hours of PTO and Holiday Schedule (7 observed paid holidays + 1 floating holiday)

• Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more perks and benefits

The salary range represents the expected compensation for this role at the time of posting. The specific base pay may be influenced by a variety of factors to include the candidate's experience, skill set, education, business considerations, geography, and internal equity. ​

Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.