Staples global careers United States

Accounting Manager – Inventory/Margin

Function: Finance
Location: Overland Park, KS, Overland Park, 66210, Kansas
Date posted: 07/07/2017
Type: Full-time
Permanent / Contract: Regular
Job number: 1019018
Job Summary: Maintains the Inventory and Accounts Payable subsystem within the Assist and Linc  financial systems for both US and Canada locations. Manages the Canadian billings. Accurately records and/or validates all inventory and margin transactions in the general ledger for both SPP US and Canada locations. Manages, trains and develops assigned staff a team of Accountants and hourly AP/Billing associates. Primary contact in the organization for numerous gross margin, inventory and AP issues

Key Job Responsibilities
Impact on Business 
  • Manages a team of accountants with various job functions which includes hiring, training, development and performance management.
  • Completes month end close processes including creating journal entries and reviewing of team journal entries.
  • Reviews and/or correct PO receipts, invoiced margins, revenue components, etc.
  • Maintains efficient Accounting flow of inventory and margin transactions within three unique systems (KAPS, AiLinc and Assist) averaging about $45M in inventory.
  • Reconciles numerous balance sheet accounts and resolve outstanding items.
  • Calculates and records monthly fixed asset depreciation and provides annual reporting to corporate for income tax calculation purposes.
  • Provides ad hoc reporting and analysis to various levels of management.
  • Reviews and approves customer rebate calculations and check requests $8M - $10M/yr.
  • Facilitates internal financial audits, customer margin audits and customer rebate audits.
  • Reconciles sales and margins between data warehouse and financial statements.
  • Tracks and reconcile all costs related to imported goods.
Innovation and Change
  • Review personal and team functions on a regular basis and implement change in order to gain efficiencies.
  • Coordinate with IT and Procurement to drive more suppliers towards invoicing us electronically through EDI to validate accuracy of inbound inventory.
  • Coordinate with Billing team to improve billing procedures to accurately reflect charges to COGS
Internal & External Customers / Suppliers as well as Third Parties  
  • Create month end inventory reporting package for Corporate.
  • Provide organizational support related to order processing and inventory transactions.
  • Suppliers/ Business owners
  • Clients
People Leadership
  • Oversees responsibilities and performance of team.  
  • Conduct full performance appraisals and coaching for direct reports.
  • Review and approve pay actions for indirect reports
Business Strategy
  • Drive good inventory management and minimize obsolete inventory
KPIS-Key Performance Indicators
  • Complete all journal entries to achieve tight month end close deadline of 10 business hours.
  • Inventory is valued accurately and margins are recorded correctly.
  • Manage Customer volume rebates to insure accuracy, compliance to contractual terms and timely payment
  • Accounts with suppliers need to stay in good standing to avoid credit holds with suppliers

Education/Experience Equivalent (minimum requirements)
  • Bachelor’s Degree in Accounting / Finance or equivalent combination of education and work experience
  • Minimum 5+ years of relevant work experience
Professional Knowledge/Experience
  • Good understanding of Generally Accepted Accounting Principles.
  • Ability to analyze and interpret financial statements and other financial data.
  • Ability to organize, prioritize and manage multiple takes simultaneously
Other Skills
  • Strong leadership, communication and analytical skills.
  • Motivated individual who can think outside the box, open to taking on new projects and is a problem-solver.
  • Proficient in Microsoft Office (Excel, Access & Word)
  • High level of organizational skills
  • Good Customer Service Skills
  • High level of accuracy and attention to detail
  • Ability to multi-task and prioritize work
  • Ability to work well will other team members and management
Professional Certifications / Licenses
  • CPA may be preferred but not required