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Administrative Assistant - Field Sales Support

Function: Administration
Location: SBA - Rochester NY Sales, Rochester, NY US
Date posted: 12/1/2017 9:01:50 AM
Type: Full-time
Permanent / Contract: Regular
Job number: 1032927
Position Summary:

The NAC Field Administrative Assistant is primarily responsible for providing regional level administrative support for the following sales teams up to and including RVP: Account Management, Business Development and Product Categories. They must have a professional and energetic approach as well as good time management skills and the ability to multi-task.

Primary Responsibilities:

  • Provides administrative support to include but not limited to answering phones, maintaining the filing system and databases, data entry, visitor support and PC equipment management
  • Supports the sales team with writing and maintaining business reviews and sales presentations as well as creating/preparing PowerPoint presentations
  • Generates, runs and formats reports/spreadsheets in Excel; compiles data as well as various tracking tools
  • Writes and edits executive-level correspondence
  • Conduct research and manages special projects as necessary
  • Assist with travel arrangements including necessary bookkeeping including expense/travel reporting
  • Coordinates and sets up conference calls and WebEx
  • Meeting management to include: meeting planning, set up & logistic, taking & distributing meeting minutes
  • Assist with preparation for special events, meetings  and conferences; provides field marketing event support
  • Associate On-Boarding
  • Mail and Copy support: Open, sort, and distribute incoming mail
  • Staples Corporate Tax and W-9 Information
  • Perform other related duties as required or requested



  • High school diploma or GED

  • Minimum one year experience in an office environment

  • Excellent oral and written communication skills with an emphasis in spelling and grammar

  • Proven multi-tasking capability and solid organizational skills

  • Ability to interact professionally with people at all levels in the organization

  • Basic computer skills to include;  Microsoft Word, Outlook, PowerPoint and Excel

  • Ability to work in minimal supervision


  • Strong computer skills, including MS Word, MS Excel, Outlook and PowerPoint

  • Proven ability to manage and prioritize multiple high-level projects simultaneously, while maintaining keen attention to detail

  • 1-3 years supporting a sales or customer service organization that spans multiple locations

  • Experience in maintaining a professional attitude while managing multiple deadline-oriented projects

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